Job Details

University of South Dakota
Senior Administrative Assistants
  • Position Number: 6290099
  • Location: Vermillion, SD
  • Position Type: Secretary and Administrative Assistants
Senior Administrative Assistants

University of South Dakota

The College of Arts and Sciences is currently hiring Senior Administrative Assistants to support the departments of Computer Science and Media and Journalism. We are looking for people-oriented, detail-focused, and self-motivated professionals to provide high-level administrative support in dynamic academic environments.

Key Responsibilities:

1. HR & Payroll Coordination
  • Facilitate payroll and timesheet processes
  • Support onboarding for new employees
  • Enter job and posting details into the applicant tracking system

    2. Accounting & Financial Management
  • Assist with budgeting and report preparation
  • Process invoices, travel reimbursements, stipends, and honoraria

    3. Academic Support
  • Monitor and update course section information
  • Maintain student records and advising lists

    4. General Office Operations
  • Greet and assist visitors
  • Coordinate meetings and events
  • Manage telephone inquiries
  • Supervise student workers

    Required Knowledge:
  • Proficiency in Microsoft Word, Excel, and database systems
  • Understanding of accounting, budgeting, and payroll procedures
  • Familiarity with office and administrative practices
  • Knowledge of manual and electronic filing systems
  • Experience in a higher education setting is preferred

    Key Competencies:
  • Strong multitasking and prioritization skills
  • Excellent oral and written communication
  • Ability to interact effectively with faculty, staff, students, and the public
  • Strong decision-making and problem-solving abilities
  • Initiative to recommend and implement process improvements

    To apply, please submit an application through the below websites:

    Computer Science: South Dakota Board of Regents Employment Opportunities | Senior Administrative Assistant--Computer Science

    Media and Journalism: South Dakota Board of Regents Employment Opportunities | Senior Administrative Assistant--Media and Journalism

    All USD Openings: https://yourfuture.sdbor.edu

    USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

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