Job Details
Administrative Officer
Administrative Officer
UCSF Campus and Health
Job Summary
Incumbent is seasoned and experienced administrative and project management professional responsible for planning and managing the functions and operations of the UCSF Health Departments of Adult Nursing, Emergency Services, and Professional Nursing Practice, the functions and operations of which are significantly complex and broad in scope and responsibilities, and highly critical and sensitive in nature. Provides direct administrative, project and program support to department leaders, performing full range of short- and long-term planning for the leaders, departments/units, organization/health system, including but not limited to IT, facilities, budget/financial management, vendor contracts and invoice management, department- and system-wide communications, human resources (talent acquisition, new leader on boarding, personnel management). Responsible for projects, programs, initiatives and proposals that are complex, broad in scope, requires in-depth data and situational analysis/evaluation, and related - but not limited to - UCSF Health's True North Pillars and Strategic Priorities that have broad impact across departments and the health system.
Required Qualifications
* Minimum 5-years' experience in progressively responsible administrative support.
* Analytical skills support is needed to effectively manage the complexities to an increased office workflow. The candidate must be able to work independently, exercise their own judgement to resolve administrative operational issues, and execute special projects assigned to them.
* Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
* Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website/newsletter design, accounting and payroll, and contracts and grants regulations and guidelines.
* Knowledge of financial analysis, processes, and reporting techniques, and human resources policies and procedures for health system employees.
* Knowledge of common University-specific computer application programs.
* Small to mid-level project management skills.
* Ability to multi-task with demanding timeframes.
* Ability to use discretion and maintain confidentiality.
* Ability to analyze and interpret data regarding business operations and provide recommendations for efficiency, and budgetary.
* Strong skills in short-term planning, analysis, problem-solving, and customer service.
* Strong understanding of financial data management, working with spreadsheets, and reporting system experience.
To apply for this position: https://UCSFMC.contacthr.com/146004220
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