Job Details
Executive Administrative Assistant - Office of the President
Executive Administrative Assistant - Office of the PresidentTrinity College
Full description of position: https://trincoll.peopleadmin.com/postings/3725
Position Summary:
The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion.
Primary Responsibilities
Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment.
Serves as the first point of contact for inquiries, directing them to appropriate parties.
Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities.
Coordinates and books travel arrangements, including flights, accommodations, and transportation.
Plans and schedules meetings, retreats, and events for the President and leadership teams.
Prepares and organizes meeting materials, including agendas and presentations.
Assists in drafting and preparing reports, letters, memos, etc.
Maintains files and records for the President's Office.
Coordinates materials for Board of Trustees and committee meetings.
May assist with note-taking and follow-up actions.
Processes invoices, expense reports, and reimbursements.
Maintains office supplies and monitors budget lines.
Handles sensitive and confidential matters with discretion.
Ensures compliance with institutional policies and procedures.
Assists with special projects and initiatives.
May help with onboarding and training of other administrative staff.
Qualifications
All applicants must apply online by submitting their resume, cover letter and three references.
Trinity is an AA/EOE.
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